When Publisure is used to automate your existing, unstructured print and post processes it consistently delivers the highest levels of efficiencies and cost savings across the organisation. Publisure streamlines and automates the process of print and post enabling you to bridge the gap between Physical and Digital communications.
Posting letters from the desktop is usually very expensive and inefficient. Publisure removes the need for these expensive processes and enables you to centralise print and production. The organisational benefits are improved compliance, increased productivity, guaranteed savings and the simple transformation of your digital communications strategy.
Publisure will increase efficiency and reduces costs at every point of handling outbound correspondence. A single point of production improves productivity, enables compliance and maximises yhour potential for postal discounts.
Publisure delivers the transformation of your outbound communications strategy enabling the use of digital delivery channels such as secure email and web portal technologies.
It does this by recognising documents addressed to recipients who have subscribed or been registered to receive their communications via digital delivery. Those recipients that havent subscribed or been registered still continue to recieve their documents via the standard print and post option.
Publisure uses advanced encryption and compression techniques to guarantee the security of each document in the system. Once submitted, all documents remain in an encrypted state until they are printed and despatched or, when using eDelivery, the recipient has successfully authenticated themselves (via PIN number or Login).
Creating unstructured communications from the desktop is hugely inefficient and difficult to manage. The typical time it takes to print and post a letter is usually between 1.5 – 2 minutes per document. Multiplied by the hundreds of letters generated by a typical organisation (on a daily basis), there is huge potential for Publisure to deliver real and tangible time savings and operational efficiencies.
Publisure uses Royal Mail MailMark™ to submit documents into the postal system.
MailMark enables you achieve the best postal tariffs and is used to track documents through the Royal Mail sortation process. Together with the Publisure unique document ID, a letter can be tracked from the desktop to the Postman’s bag.
Every document is allocated a unique identification code. This code forms part of the encryption algorithm and is used to monitor and track a document from the point of submission to the point of production and delivery. Publisure Users have access to a personal post box where they can monitor the progress of every document. Full Management Information and reporting is available across departments, work groups and cost centres.
Publisure Hybrid Mail technology enabled outbound Council correspondence, generated by Civica, to be submitted to the Publisure hub by substituting the Windows printer with a Publisure printer. Publisure functionality meant that digital letterheads and inserts, could be added to the primary pack. By centralising all outbound correspondence and removing the task from the departments, the council enjoyed volume based postage discounts and increased productivity.
Business solutions that make a difference
Publisure allows you to retain control of your own business process. Rather than roll out a proprietary hybrid mail technology (designed to lock you into a single supplier), Publisure enables you to retain control of your outbound communications facilitating channel shift, minimising your delivery costs and enabling your organisation to switch between different Hybrid Mail or postal carriers at the click of a button.