Publisure Hybrid Mail is an established technology that enables an organisation to make significant cost savings and productivity increases by centralising the task of printing and posting documents. When ‘posting’ correspondence to a central hub, Publisure can apply processes and techniques such as consolidation, Mailmark or eDelivery to help reduce costs at every point.
Publisure hybrid mail simply requires a printer and an intelligent folder inserter to fully embrace the solution and is ideally suited for use within existing print rooms or as a dedicated solution within the post room. Publisure is used extensively within local government, NHS trusts and housing associations.
Users can ‘post’ documents to Publisure from any application that has the ability to print. Once submitted, Publisure will look for pre-configured references such as a unique customer ID to determine how the document should be processed and delivered.
The progress of every document submitted to Publisure can be monitored. Each User has access to a personal post box, where the details of a document and its status such as pending, posted, emailed etc can viewed. Most importantly, prior to the post box closing for the day, a User can place any document on hold, or if an error has been made, permanently recall it to prevent it from being posted.
Publisure can enable a simple workflow for documents requiring a manager’s approval prior to release.
Users choose an authoriser, submit a document to them (with an optional deadline) and Publisure notifies them that they have a document in their post box requiring approval. Authorisers can approve or decline and the originator is notified accordingly. Both the originator and the authoriser will be notified if a deadline for approval has been missed.
Publisure can identify and automatically combine multiple documents that are destined for the same recipient and place them into a single envelope.
For example, combining council tax and benefit documents destined for the same recipient has been shown to make consistent savings of up to 25% of your postage.
Publisure offers two methods of registering clients for digital delivery. They can either register themselves on-line or alternatively, you can register them on their behalf. Clients who haven’t registered will continue to receive their correspondence in the normal way.
Every document submitted to Publisure is identified by a Unique ID which is used to create an audit trail starting from the moment the document is submitted. The audit trail records User ID, Date and time of submission, document name, postcode and much more.
Publisure will create print ready files with Royal Mail MailMark™ and fulfilment machine barcodes embedded. These can either be submitted to your existing print production system or you may choose to use the Publisure Print Manager to control and release jobs.
Business solutions that make a difference
Publisure allows you to retain control of your own business process. Rather than roll out a proprietary hybrid mail technology (designed to lock you into a single supplier), Publisure enables you to retain control of your outbound communications facilitating channel shift, minimising your delivery costs and enabling your organisation to switch between different Hybrid Mail or postal carriers at the click of a button.